How to Search and Filter Job Documents – RoleMapper Technologies

You can search and filter your Job Documents in various ways all from your All Jobs page, for more information about the All Jobs page please view our All Jobs Overview guide.

NOTE - The exact categories available under certain filters are dependent upon the structure of your data which will vary by organisation, but the general process shown within this article is the same regardless of structure.

Basic Search (Searching For Titles, RM Numbers or Other Top Level Information)

Go to your All Jobs page.
Click into the Search panel (Click the arrow if it is not visible)
Type in the text you wish to search for, this could be a RoleMapper system number or a Job Title or any other information displayed within the table. Remember you can add additional searchable fields of information by adding more filters (see Filtering Job Documents below)
Search results will be displayed instantly.

Advanced Search (Searching For Content Within the Body of a Job Document)

NOTE - By default RoleMapper will search through the visible fields of information first, if no results are found it will then look into the content of job documents as a fallback. You can force RoleMapper to search within job documents using the following steps.

Go to your All Jobs page.
Click into the Search panel (Click the arrow if it is not visible)
Type the text you wish to search for within speech marks ( e.g. "Admin") - This will force RoleMapper to only search within the text contained within your job documents.
Search results will be displayed instantly.

Filtering Job Documents

From the search panel the drop-down boxes allow you to filter the search results by:
- Job Status
  - Original
  - Draft
  - Approved
  - etc.
- Job Scores
  - High
  - Medium
  - Low
- Document Types
  - Job Description
  - Job Advert
  - Template
  - etc.
- Review Groups
- People
  - Document Creator
  - Username
  - Reviewer
  - RM Contributor
  - Approver
- Date of Creation
Once you have applied you filters your search results will update automatically. Multiple filters can be applied at any time
You can add additional filters by clicking the "+ More Filters" button

Using Advanced Filters on Job Documents

From the Search panel click "Explore"
You will see your top level filters, click the arrow to expand any category and see more options.

NOTE - The exact categories available are dependent upon the structure of your data which will vary by organisation
You can continue expanding into various sub-categories as you wish. If you tick any boxes you will select all Job Documents within that category/sub-category and they will be shown in your All Jobs page.

Guided Demonstration

Click here for a guided demonstration of this feature

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