Similarity Analysis – RoleMapper Technologies

The Similarity Analysis is a reporting tool that analyses the content of your job documents and evaluates how similar (or different) they are, this information can then be presented to you in various ways.

The tool looks at not just the exact wording of your documents but also their meaning to try and identify elements with the same meaning even if the wording is slightly different.

NOTE - Similarity Analysis may not be enabled for all User Roles or Customers. If you can't access the Similarity Analysis and feel it would be beneficial for you please contact your RoleMapper administrator or your RoleMapper Implementation Manager.

Accessing Similarity Analysis

You will find the Similarity Analysis on your RoleMapper Main Menu.

Similarity Analysis Overview

Select the Similarity Report you wish to view
Expand the options to be able to create custom Similarity Reports
Sort and Filter the displayed results
Expand a category to show all documents grouped within
Results that match similarity criteria
Compare documents within a similarity group

The Standard Similarity Reports

You can select which report you wish to view from the drop-down menu at the top-left of the Similarity Analysis window. Default reports along with any custom saved reports will be displayed here. The default reports available are:

Job Title Analysis - Differences

This report shows you where you have Job Documents with the same Job Title but the contents of the Job Document have significant differences.

This could potentially highlight jobs that have been mis-titled.

Job Title Analysis - Duplicates

This report shows you where you have Job Documents with the same title and very similar content.

These documents could be candidates for deletion or consolidation into one role.

Job Title Analysis - Similarity

This report shows you where you have Job Documents with different titles but significantly similar content.

These documents could be candidates for consolidation into one job role.

Linked Documents

This report shows you all documents that are linked to one another, usually in the form of parent/child relationships such as templates.

Creating Custom Similarity Reports

In addition to the default Similarity Reports you have the ability to create and save custom reports.

Click on the edit report panel within the similarity analysis.
Change the settings as explained below:

Document Type - Choose which document types are included in the report (e.g. Job Description, Job Advert, Template etc.).
Document Statuses - Choose which Document Statuses are included within the report (e.g. Draft, Original, Approved etc.).
Match Levels - Choose which levels of your Job Architecture to include/exclude within the report (e.g. Business Units, Job Families, Geographies etc.).
Columns Visible - Choose which columns of data are visible within the report.
Title Similarity - Choose which level of Title Similarity to include, Same, Similar or Different.
Content Similarity - Choose which level of Content Similarity to include, Same, Similar or Different.

Click "Save As" and name your new report, or click Save to save over an existing report (when saving be sure to choose whether the report is visible to only you or all users).

Your report will now be available from the drop down menu.

Similarity Thresholds

RoleMapper uses the following thresholds for determining similarity:

Job Titles:

Same Title = 100% match
Similar Title = greater than 99% match
Different Title = less than 99% match

Job Document Content:

Same Content = greater than 90% match
Similar Content = greater than 75% match
Different Content = less than 75% match

NOTE - Similarity Analysis excludes common elements such as Section headings and standard content from it's analysis.

NOTE - You can not run a Similarity Report on documents with both Different Titles and Different Contents as the resulting dataset would be very large. There must be some degree of similarity for this reporting section.